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Got a question? Try Ask the MMA How much time are we allowed for the preparation of meeting minutes?
Q: How much time are we allowed for the preparation of meeting minutes?
A: The law is silent on the issue of how long a governmental body may take to adopt and make available for public inspection its official minutes. Nonetheless, by implication the law requires that such minutes be made available to the public within a reasonable period of time after the conclusion of any given meeting. What is reasonable will depend upon such factors as the length of the meeting in question, the complexity of issues discussed at the meeting, the staffing and workload of the particular body responsible for preparing the final document, and the like. Without establishing a hard and fast rule regarding the timeliness of the preparation of official minutes, a time frame of two to four weeks may be considered reasonable under most circumstances.
Adapted from Open Meeting Law Guidelines, published by the Middlesex district attorney’s office in September 2003
Got a question? Try Ask the MMA How much time are we allowed for the preparation of meeting minutes?
How much time are we allowed for the preparation of meeting minutes?
Q: How much time are we allowed for the preparation of meeting minutes?
A: The law is silent on the issue of how long a governmental body may take to adopt and make available for public inspection its official minutes. Nonetheless, by implication the law requires that such minutes be made available to the public within a reasonable period of time after the conclusion of any given meeting. What is reasonable will depend upon such factors as the length of the meeting in question, the complexity of issues discussed at the meeting, the staffing and workload of the particular body responsible for preparing the final document, and the like. Without establishing a hard and fast rule regarding the timeliness of the preparation of official minutes, a time frame of two to four weeks may be considered reasonable under most circumstances.
Adapted from Open Meeting Law Guidelines, published by the Middlesex district attorney’s office in September 2003
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